5 Sales Metrics That Actually Matter

To grow a successful business, you need to know your numbers when it comes to sales!

In business, if you can’t sell your product or service – you are dead in the water.

It is all well and good if you can generate leads, but ultimately, your ability to sell a solution to the customers need and desire is what is going to have the most significant impact on your overall success.

Now that we have clarified that, we need to know what metrics you need to measure to make you and your teams more efficient and productive.

What’s the Importance of measuring your success in sales?

Not having sales targets is like trying to drive from point A to point B without knowing the exact directions, and without direction in business, there is no clarity on where you are going.

Figure 1 outlines what I believe is crucial when it comes to sales mastery.

Being aware of the intricacies of step 4 is what separates good from world-class sales consultants.

You need to track your results when it comes to sales, whether you are doing them yourself or within your sales team, and there are plenty of CRM platforms out there that you can use to enable this to be done automatically for you.

As you can see in figure 2, I have provided an overview of what key metrics are crucial for sales as your customers come through your own unique sales pipeline.

Now let’s break it down in more detail!

Sales Metric 1: Total Leads Generated

In short, it is the total volume of leads that are coming into your business. This will be a combination of highly motivated people ready to start, along with those who are window shopping or somewhere in between.

Now a lead is someone who:

  • Has contacted you directly asking you about your service via email, phone, social or website if you have one.
  • Has downloaded an information PDF online for the service or a lead magnet through your website.
  • Has picked up an in-person flyer or business card for your service.
  • In short, anyone contacting you asking about the service you offer or anyone who indirectly gets information from you about your offering.

With all leads, I like to break them up into hot and warm categories.

A hot lead is ready to buy from you, whereas a warm lead is still in the consideration stage.

Why do I break them up?

Because a hot lead is generally further down the sales, funnel to conversion, and they just need that nudge from you during the sales consult to convert.

A warm lead is further up the sales funnel, so in a discovery stage where they know, they need something like what you are offering but have not yet built up the confidence or commitment levels to act.

With warm leads, these people are often window-shopping, so the way you approach the sales consult all though the same from a process standpoint will require a much more in-depth needs analysis than a hot lead.

Ultimately with this metric, if you are not generating enough leads, it could mean you are not positioning your product to the right niche or in the right way to your target niche.

It could also mean you have not yet built up enough brand awareness in the marketplace and that your relevant marketing strategies are not effective.

Sales Metric 2: Consults Booked

This metric is the total volume of consults you have booked from the total leads you have acquired. Just because you get a lead, it doesn’t mean you can book them in for a consult.

This could be for various reasons; they were window shopping, got busy, lost your details etc., however, you can expect to not book in every lead you receive as you scale.

A simple process you can use to optimise this metric is what I have always trained my sales teams – what I call the ‘Trifecta’. This is where you:

  1. As soon as the lead comes in, you call them and if you are not successful in getting through, leave a voice message.
  1. Straight after that, you send them an email letting them know you were unsuccessful and when is a good time to chat.
  1. Straight after that, you send an SMS letting them know you called and have sent an email and follow up via text to ensure they are aware you are here for them.
  1. If we still don’t hear back after those three contact points, we repeat this for 5 straight days until we do. Yes, this is aggressive; however, so is building a successful business, every lead counts.

With point 4, note that sometimes people are just busy.

However, after 5 days, you are not successful; you can be 90% certain the lead is ‘dead’ and was just either window shopping or is fearful of change.

In short, you are contacting them through the three primary mediums, ensuring that there can be no excuse from their side that you ‘never contacted them’.

Why is this metric so important?

Because it gives you a % of total leads to consults booked. An example would be:

  • 5 leads per week
  • 2 consults booked per week
  • Lead to consult ratio = 40%


So, 40% of your total leads, on average, are booked into consults.

If you are struggling with this metric, it could mean you are struggling to book consults due to poor time management, admin processes within your business etc.

Remember, a rule of thumb here that you must adhere to for your own sake is any inbound lead enquiries should be contacted on the same day at a minimum.

Sales Metric 3: Consult Show-Rate

As a business scales, show rates tend to drop off, along with consults booked.

The consult show rate is the number of consults that have been booked but, for whatever reason, did not show up at the allocated time.

e.g., you might have a target of needing to convert 2 clients per week, but you know you only currently convert 25% of your consults. That would mean:

  • You need to do 8 consults per week to meet this target.
  • However, your show rate is only 75%.
  • You now know that you need to book in 10 consults per week instead of 8 to offset your average show rate being 80%.

As you can see, vital information you must know!

If you are struggling with the show rate, it could mean that your customer is window shopping and not committed.

It could also mean that you contacted them days after you got their lead, and they said yes to you on the phone being friendly but then ghosted you on the day hence why same-day responses are imperative!

Sales Metric 4: Consult Conversion Rate

This is a measurement of the total amount of consults you have ‘won’. So, it is only based on a lead to consult conversion ratio, nothing more.

This is easy to track, simply put:

  • You did 15 consults in August.
  • You converted 5 of them.
  • Therefore, your conversion rate was 5/15, which is 33.3%.

This is a great metric to track as you increase your sales mastery at it shows how you are improving.

Conversely, if you have a team, you can set this as a key performance indicator and overall efficacy assessment of your sales consultants’ proficiency.

Ultimately though, section 4 will relate to your ability to solve the customer’s problem and provide them with a solution, i.e., your product or service.

This is where technical ability and experience around sales is crucial!

Sales Metric 5: Total Lead Conversion Rate

This is the summary of a total lead to conversion ratio, so it does not consider things like no-shows or those you were never able to get through to.

So, an example might be:

  • You got 30 in August.
  • You did 15 consults in August.
  • You converted 5 of them.
  • So, you converted 5/30 total leads into the business.
  • Therefore, your lead to conversion ratio is 16.7%.

As you can see, this is another essential sale metric to be aware of!

Finally, with 5, low results here can relate to the actual quality of your product and the solution you are providing, along with the same reasons as number 4 re; your skill set in sales and level of subject matter expertise.


In Summary

Here are your three key takeaways from this article:

  1. The ultimate sales metric you must master is conversion rate because if you can achieve, e.g., a 50% conversion rate, half of the prospects you sit down with will become your clients. Meaning, you can get the same level of revenue as someone who is spending more time and money on lead generation but is unable to ‘win’ deals.
  1. Generating leads without setting conversion targets is like trying to a location you have never been before without looking at your GPS. Sure, you may still get there, but it will likely take more time and is less efficient, rather than a process that is repeatable and scalable long-term.
  1. Understanding the steps in your unique sales pipeline is just as important as having a process when it comes to the actual sales consult, as it allows you to objectively review what you are doing well and what needs improvement.


Ps. Want to stay up to date with more content like this from me? Subscribe to my channels now below:

  1. Instagram: @dainemcdonald
  2. Facebook: @dainemcdonald
  3. YouTube: @dainemcdonald

Related Posts

Free eBook: 3 Breakthrough Steps to Finding a More Meaningful Life TodaY

In this comprehensive free eBook, you’ll learn simple yet effective changes you can make in your life right now to attract more purpose, clarity and abundance within your family, fitness, and finances!

Ready to finally draw a line in the sand and take action so you can live life on your terms?